|When an employee has an official name change for marriage or any reason, the employee needs to:1. Present you with a new signed Social Security card, issued in the correct name. Make a copy of this for your payroll records.2. Fill out a new W-4 Form, reflecting the change in name, marital status and withholding allowances.It is the employee’s responsibility to provide this information before a paycheck can be issued in her new name. This ensures that taxes are properly credited to the employee’s account, and that quarterly and year-end reports match the records of the Social Security Administration and the IRS.|
A newly married employee may also want to make beneficiary changes on a life insurance plan and may need to fill out an enrollment change form to add the spouse to a health insurance plan.
Questions? Contact our office. We provide a full-service payroll service that includes making deposits, filing quarterly and year-end reports, and making sure your business stays in compliance with laws and regulations.